Risk Management tips for Exhibitions

Find out which Risk management factors need to be considered prior to an Art Exhibition

If you are preparing for an exhibition, you are aware that there are many risks in moving artworks around. "Handling, packing, shipping, storing and displaying works of art is a very delicate, highly specialized activity."- says Anna Maria Amato, Head of International Underwriting and Exhibitions at ARTE Generali. In this article, we share a selection of risk management tips for exhibitors to consider prior to an Art Exhibition.

What is the best way to protect artworks during transit?

-Artworks must be packed and handled by specialist fine art packers and shippers

-Transits trigger numerous factors such as routing, timing, security, storage. These aspects need to be discussed and validated by expert packers and shippers

-Packaging and crates should ensure protection against shock and maintain constant climatic conditions

-In addition, for peace of mind, a device that measures the humidity, temperature and every possible shock can be placed inside creates

How can artworks be protected from the crowd during popular Fine Art Exhibitions?

-Detailed planning is essential. The layout and the positioning of the artworks within the exhibition venue require risk management considerations

-From the distance between one artwork to another to the professional use of lighting: nothing should be left to chance

-Crowds pose an increased threat – the need for distance and enhanced protection is a constant. Physical security, trained gallery attendants, sensors and alarms are crucial

-Humidity and temperature levels must be monitored by sensors checking thermo-climatic variations within the exhibition premises

Why are conditions reports so important?

-A condition report establishes an artwork’s condition

-It provides clear information regarding the state of the artwork at a given moment (e.g. before and after it is shipped or handled)

-If an artwork is damaged in transit, whilst in storage or on loan, the condition report is a clear document that proves the state of the artwork before the claim occurred

-Clarity of artwork condition enables a swift claim agreement